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Course Description

This intensive five-day program is designed for project and program managers, PMO professionals, and senior leaders responsible for overseeing and coordinating multiple projects simultaneously. The course provides a deep dive into best practices for portfolio, program, and multi-project management, focusing on strategic alignment, resource optimization, dependency management, risk aggregation, and consolidated reporting. Participants will learn how to prioritize initiatives, balance competing demands, ensure consistent project delivery standards, and drive organizational value across a complex project landscape. Through practical methodologies, case studies, and interactive exercises, attendees will gain the skills necessary to navigate the challenges of managing diverse projects, enhance decision-making, and achieve strategic objectives.

Course Objectives

  • Understand the differences and interdependencies between project, program, and portfolio management.
  • Develop strategies for effective project prioritization and selection aligned with organizational goals.
  • Optimize resource allocation and manage resource contention across multiple projects.
  • Identify and manage inter-project dependencies and risks effectively.
  • Implement robust communication and reporting mechanisms for multi-project environments.
  • Establish a centralized approach for monitoring and controlling project progress and performance.
  • Apply best practices for risk aggregation and contingency planning across portfolios.
  • Develop a framework for consistent project governance and quality standards.
  • Facilitate effective decision-making in a multi-project context.
  • Utilize advanced tools and techniques for consolidating data and generating portfolio-level insights.
  • Foster collaboration and communication among project teams and stakeholders in a multi-project setting.
  • Implement a continuous improvement cycle for multi-project management processes.
  • Lead and manage a Project Management Office (PMO) effectively in a multi-project environment.

Who Should Attend?

This course is designed for experienced project managers, program managers, portfolio managers, PMO staff, senior executives, business unit heads, and anyone responsible for overseeing, coordinating, or leading multiple projects or strategic initiatives within an organization. It is particularly beneficial for those facing challenges with resource conflicts, competing priorities, or a lack of consolidated visibility across their project landscape.

Course Agenda

Day 1: Foundations of Multi-Project Management & Strategic Alignment

  • Introduction to Multi-Project Management: Challenges and benefits.
  • Differentiating Project, Program, and Portfolio Management.
  • Strategic Planning and Organizational Objectives: Linking projects to strategy.
  • Project Prioritization Frameworks: Scoring models, forced ranking, value-based approaches.
  • Project Selection and Portfolio Balancing: Ensuring the right projects are undertaken.
  • Establishing a Project Management Office (PMO) for multi-project oversight.
  • Governance structures for managing multiple projects.
  • Workshop: Prioritizing a set of hypothetical projects based on strategic criteria

Day 2: Resource Management and Dependency Coordination

  • Centralized Resource Management: Identifying available resources and skills.
  • Resource Capacity Planning: Matching demand with supply across projects.
  • Managing Resource Contention and Allocation Strategies.
  • Negotiation and conflict resolution for shared resources.
  • Inter-project Dependencies: Identifying and documenting critical links.
  • Techniques for managing external and internal dependencies.
  • Impact analysis of changes on dependent projects.
  • Practical Exercise: Developing a resource allocation plan across shared projects.

Day 3: Risk Management, Communication, and Reporting Across Projects

  • Aggregating Risks: Identifying shared risks and their cumulative impact.
  • Developing Consolidated Risk Response Plans for portfolios.
  • Contingency Planning and Management Reserves at program/portfolio level.
  • Standardized Communication Plans for multi-project stakeholders
  • Developing Effective Dashboards and Reporting Metrics for consolidated views.
  • Performance Measurement: Earned Value Management (EVM) for programs/portfolios.
  • Regular Portfolio Reviews and Performance Audits.
  • Laboratory Session: Creating a consolidated risk register and dashboard mock-up.



Day 4: Process Standardization, Tools, and Technology

  • Implementing Standardized Methodologies and Templates (e.g., project charter, status reports).
  • Centralized Document Management and Version Control.
  • Utilizing Project Management Information Systems (PMIS) for multi-project tracking.
  • Introduction to Portfolio Management Software and features.
  • Data Integration and Automation for consolidated reporting.
  • Best practices for consolidating schedules and budgets across projects.
  • Change Management across multiple projects: Ensuring consistency and control.
  • Hands-on Practice: Exploring functionalities of a multi-project management tool (simulated).

Day 5: Leadership, Problem Solving, and Continuous Improvement

  • Leadership Skills for Managing Programs and Portfolios.
  • Facilitating Cross-Project Collaboration and Knowledge Sharing.
  • Problem-Solving Techniques for Inter-Project Conflicts and Challenges
  • Decision-Making Frameworks in a multi-project environment.
  • Continuous Improvement in Portfolio and Program Management Processes.
  • Post-Implementation Reviews and Lessons Learned across initiatives.
  • Building a Culture of Project Management Excellence.
  • Final Assessment: Comprehensive case study involving a complex multi-project scenario, requiring strategic planning and problem-solving.

Assessment Methodology

All courses conducted by EdTech are begun with a written Pre-evaluation and end with a Post-evaluation. The instructor will evaluate the knowledge and skills of the participants according to the feedback given by participants. This proactive method will help to recognize the benefits and knowledge gained by participants through the course.

Training Methodology

Facilitated by a highly experienced specialist; this program will be conducted using extensively interactive methods, encouraging participants to share their own experiences and apply the program material to real-life work situations in order to stimulate group discussions and improve the efficiency of the subject coverage. Percentages of the total course hour classification are:

  • 30%  Theoretical lectures, Concepts and Role Play
  • 30%  Work Presentation and Techniques
  • 20%  Case Studies and Practical Exercises
  • 20%  Topic General Discussions with Relevant Videos

Course Manual

Participants will be provided with a comprehensive reference manual. This manual is a compilation of core valuable information, references, presentation methods and inspiring reading materials.

Course Certificate

At the completion of the course, all participants who successfully accomplished the required contact hours will receive an EdTech Course Completion Certificate as a testimony to their commitment to professional development and further education.

Why Edtech ?

  • Industry Experienced; Internationally Qualified Trainers
  • Hands-on Practical Sessions & Assignments
  • Intensive Study materials
  • Flexible Schedules
  • Realistic training methodology
  • High-Quality Training in Affordable Course Fees
  • Achievement Certificate, as approved by the Ministry of Education (Abu Dhabi Center for Technical and Vocational Education Training - ACTVET), HABC, AWS, IAOSHE, SHRM, etc.