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Course Description

This course provides a comprehensive understanding of the key principles and practices involved in purchasing, tendering, and supplier selection. It focuses on how to manage the procurement process effectively, from identifying needs to selecting the best suppliers, and ensuring value for money. Participants will learn about the strategic role of purchasing in an organization, the tendering process, negotiation strategies, and how to assess and select suppliers based on a variety of criteria. This course combines theoretical knowledge with practical exercises to develop the skills needed to make informed and effective procurement decisions.

Course Objectives

Upon the successful completion of this course, each participant will be able to:

  • ​Understand the strategic importance of purchasing and procurement in an organization.
  • Learn the principles and steps involved in the tendering process
  • Develop skills in drafting clear and comprehensive tender documents
  • Gain knowledge on effective supplier selection criteria and processes
  • Enhance negotiation skills for better purchasing outcomes
  • Learn how to evaluate and manage supplier performance
  • Understand legal and ethical considerations in procurement and supplier selection
  • Apply best practices in purchasing, tendering, and supplier selection to achieve value for money

Who Should Attend?

This course is designed for procurement professionals, purchasing managers, supply chain managers, contract managers, and anyone involved in the purchasing and supplier selection process. It is also suitable for business owners and decision-makers who want to improve their procurement practices and supplier relationships.

Course Agenda

Registration​

Welcome & Introduction

Pre-Test

Fundamentals of Purchasing and Procurement

  • Course Objectives and Structure
  • Overview of the Procurement Function in Organizations

Strategic Role of Purchasing

  • Importance of Effective Purchasing in Achieving Organizational Goals
  • Cost vs. Value in Purchasing Decisions
  • Aligning Individual Goals with Organizational Strategy
  • Overview of the Procurement Life Cycle

The Tendering Process

  • Steps in the Tendering Process: From Needs Identification to Contract Award
  • Types of Tenders: Open, Restricted, and Negotiated
  • Drafting Effective Tender Documents: Key Components and Best Practices
  • Practical Session: Creating a Tender Document

Legal and Ethical Considerations

  • Understanding Legal Frameworks Governing Procurement
  • Ethical Issues in Purchasing and Tendering
  • Case Study: Navigating Legal and Ethical Challenges in Procurement

Supplier Selection and Evaluation

Criteria for Supplier Selection

  • Defining Supplier Selection Criteria: Price, Quality, Delivery, and Service
  • Importance of Supplier Reliability and Risk Assessment
  • Using a Weighted Scoring Model for Supplier Evaluation
  • Practical Session: Developing Supplier Selection Criteria

Supplier Negotiation Strategies

  • Preparing for Negotiations: Research and Planning
  • Key Negotiation Techniques and Tactics
  • Achieving Win-Win Outcomes in Supplier Negotiations
  • Role-Play Exercise: Negotiating with Suppliers

Supplier Relationship Management

  • Building and Maintaining Strong Supplier Relationships
  • Managing Supplier Performance: Key Performance Indicators (KPIs)
  • Strategies for Supplier Development and Continuous Improvement
  • Case Study: Implementing Supplier Performance Management Systems

Advanced Practices in Purchasing and Procurement

Value for Money in Procurement

  • Achieving the Best Balance of Cost, Quality, and Sustainability
  • Total Cost of Ownership (TCO) Analysis
  • Practical Session: Conducting a TCO Analysis

Risk Management in Procurement

  • Identifying and Mitigating Procurement Risks
  • Developing Contingency Plans for Supplier Failures
  • Case Study: Managing Procurement Risks in Complex Projects

Innovations in Procurement

  • Leveraging Technology for Improved Procurement Processes
  • E-Procurement and Digital Tendering Systems
  • Trends in Sustainable and Ethical Procurement
  • Group Discussion: The Future of Procurement

Review of Key Concepts and Techniques Learned

Certification Exam

End of the Course

Assessment Methodology

All courses conducted by EdTech will begin with a Pre-evaluation and end with a Post-evaluation. The instructor will evaluate the knowledge and skills of the participants according to the feedback given by participants. This will help to recognize the benefits and the level of knowledge gained by participants through the course.

Training Methodology

Facilitated by a highly qualified specialist, who has extensive knowledge and experience; this program will be conducted using extensively interactive methods, encouraging participants to share their own experiences and apply the program material to real-life work situations in order to stimulate group discussions and improve the efficiency of the subject coverage.

Percentages of the total course hour classification are:

  • ​40% Theoretical lectures, Concepts and approach
  • 20% Motivation to develop individual skill and Techniques
  • 20% Case Studies and Practical Exercises
  • 20% Topic General Discussions and interaction

Course Manual

Participants will be provided with comprehensive presentation material as reference manual. This presentation material is a compilation of core valuable information, references, presentation methods and inspiring reading which will be used as a part of the material guide.

Course Certificate

At the completion of the course, all participants who successfully accomplished the required contact hours will receive an EdTech Training Participation Certificate as a testimony to their commitment to professional development and further education.

Why Edtech ?

  • Industry Experienced; Internationally Qualified Trainers
  • Hands-on Practical Sessions & Assignments
  • Intensive Study materials
  • Flexible Schedules
  • Realistic training methodology
  • High-Quality Training in Affordable Course Fees
  • Achievement Certificate, as approved by the Ministry of Education (Abu Dhabi Center for Technical and Vocational Education Training - ACTVET), HABC, AWS, IAOSHE, SHRM, etc.